Booking Terms
Please read carefully prior to submitting your deposit. All bookings are made with Beachbum Wisdom. By booking a retreat with us, you are deemed to have agreed to these terms and conditions (which constitutes the entire agreement between you and us) and your booking will be accepted by us on this basis. The services to be provided are those referred to in the retreat description.
Acceptance of Booking
We will issue a confirmation receipt via email once your booking has been accepted. A contract will exist between us from the date we issue the confirmation receipt.
Payments
Once you have placed your booking, a deposit is required. Deposits are non-refundable and non-transferable. Remaining payments are due as described in the trip details.
Refund and Cancellation Policy
Please be sure you want to attend. While life happens, we cannot refund or transfer any deposits or payments for our retreats. Please note that there will be no refunds or discounts for arriving late, leaving early, flight cancellations, travel delays or illness. We wish we could compensate people for unforeseen circumstances (injury, family emergency, etc), but we have costs already incurred when reserving retreat centers and excursions. In order to protect yourself, purchase travel insurance prior to your trip.
If we cancel a retreat: We may cancel a trip at any time prior to departure, due to natural disasters, terrorism, political instability, or other external events that make it no longer viable to operate the planned retreat. If your trip is canceled, we will notify you immediately and provide instructions for the next steps. In circumstances where the cancellation is due to external events outside our reasonable control, refunds will be less any unrecoverable costs. We are not responsible for any incidental expenses that you may have incurred as a result of your booking including but not limited to visas, vaccinations, travel insurance, or non-refundable flights. IMPORTANT NOTE: Please wait to book your airline ticket until the retreat has been confirmed with the minimum number of participants. You will be notified via email. A minimum number of participants is required in order for the retreat to run. In the event that we cancel a retreat due to an insufficient number of participants, you will be refunded all land costs paid to Beachbum Wisdom. To help you recover any potential losses, we strongly advise you to purchase travel insurance at the time of booking.
Travel Insurance: Travel Insurance can protect you in the event that you cancel your participation in the retreat, the retreat is canceled for any reason, lost baggage, medical expenses, etc. We recommend World Nomads Insurance, which offers simple and flexible trip insurance for international travel. Another reputable travel insurance agency is Travel Guard, which offers a variety of travel insurances, including the option for a comprehensive “cancel for any reason” policy. Please note, you must contact Travel Guard and purchase the policy within 15 days of buying your airline tickets or incurring any costs for any part of your travel.
Required Booking Information
In order for us to confirm your participation, you must provide all requested personal information such as full name, date of birth, phone number, emergency contact info, allergy info, copy of passport, flight confirmations, and any medical conditions that may affect your ability to complete your trip. Failure to provide the requested details on time may result in a non-refundable cancellation of your trip.
Inclusions and Exclusions
Our standard retreats include:
Accommodations as listed in the trip details
Ground transportation (for international retreats) as listed in the trip details
Activities and meals as listed in the trip details
Retreat host and/or special guest hosts as described in the trip details
Our standard retreats do not include:
International flights, unless otherwise specified
Meals other than those specified in the trip details
Visa and passport fees
Travel insurance or supplementary health insurance
Optional activities and all personal expenses
Any other charges or fees during your trip
Passports and Visas
You must have a valid passport and have obtained all of the appropriate visas, permits, and certificates for the countries which you will visit during your trip. Your passport must be valid for 6 months beyond the duration of the trip. It is your responsibility to ensure that you are in possession of the correct visas, permits, and certificates for your trip; please refer to the trip details for more information. We are not responsible if you are refused entry to a country because you lack the correct travel documentation.
Itinerary or Schedule Changes
While we aim for all of our retreats to unfold as described in the trip details, we reserve the right to change the trip itinerary or schedule. The itinerary provided for each trip is representative of the types of activities planned, but it is understood that the route, schedules, itineraries, amenities, and mode of transport may be subject to change without prior notice due to local circumstances or events. If we make a major change, we will inform you as soon as reasonably possible.
Acceptance of Risk
By booking a retreat with Beachbum Wisdom, you acknowledge that you have voluntarily signed up to participate in a vacation experience with the knowledge of the numerous risks and dangers involved including, but not limited to: Physical exertion for which you are not prepared; forces of nature; transportation failures whether by plane, train, auto, boat, canoe, kayak, bicycle, skis, horseback or other animal, by foot, or by any other conveyance; consumption of alcoholic beverages; risks associated with food or impure water; civil unrest; terrorism; criminal activity; dangers associated with wild or other animals; breakdown or failure of bicycles or other equipment; high altitude; accident or illness without access to means of rapid evacuation or availability of medical supplies or services; the adequacy of medical attention once provided; and stolen, lost or misplaced luggage or property. You acknowledge that the enjoyment and excitement of adventure travel is derived in part from the inherent risks incurred by travel and activity beyond the accepted safety of life at home or work and that these inherent risks contribute to such enjoyment and excitement, and are a reason for your participation. By booking this retreat, you agree to be responsible for your own welfare and accept the risks associated with traveling.
Limitation of Liability
Beachbum Wisdom does not own or operate any entity which provides, or is to provide, goods or services for your trip, including, for example, lodging facilities, transportation companies, food service providers, equipment suppliers, babysitters or daycare providers, etc. Beachbum Wisdom’s responsibility is strictly limited. Beachbum Wisdom is not responsible for the acts or failures to act, willfully or otherwise, of its suppliers, or of any other third party over whom Beachbum Wisdom has no control. As event organizers, Beachbum Wisdom promotes, organizes and sells retreat vacations, which consist of surface transportation, excursions and accommodations that Beachbum Wisdom purchases or obtains from suppliers, who are themselves independent contractors separate from Beachbum Wisdom.
Beachbum Wisdom is not liable for any bodily injury or harm, accidents, property damage or personal loss as a result of, but not limited to: physical exertion for which the participant was not prepared; such as travel, forces of nature, heat exhaustion, or the availability of medical services in the area. Beachbum Wisdom is also not liable for expenses that are not specified as included in the price of the trip but may be required to get to/from a starting or ending point. Beachbum Wisdom reserves the right to make hotel and/or route alterations in order to improve the quality of a trip or better accommodate its guests. Beachbum Wisdom is not responsible for expenses incurred by guests in preparing for travel (e.g. non-refundable advance purchase of air tickets, equipment, travel insurance, etc.) or for any additional travel arrangements made on your own.
By booking this retreat, you acknowledge that the cost of all Beachbum Wisdom retreats are based upon executing this Assumption of Risk and Release of Liability agreement. Therefore, as lawful consideration for being permitted to participate in such trip(s), you hereby release and discharge forever, Beachbum Wisdom, from and against any and all liability upon booking.
Medical services or facilities may not be readily available or accessible during all or part of the trip. Travel insurance, cancellation insurance and medical insurance for abroad are the sole responsibility of you (the traveler). You are responsible for selecting a trip appropriate to your abilities and interest. You are responsible for being in sufficiently good health to undertake the trip, to prepare for the trip by studying the itinerary and pre-departure materials sent by Beachbum Wisdom, and for bringing the appropriate clothing and equipment as advised therein.
Beachbum Wisdom reserves the right to refuse as a trip participant, or remove from a trip, any person it judges to be incapable of meeting the rigors and requirements of participating in the activities, or who it determines to detract from the enjoyment of the trip by others.
Severability
In the event that any term or condition contained in these terms and conditions is unenforceable or void by operation of law or as being against public policy or for any other reason, then such term or condition shall be deemed to be severed from this contract or amended accordingly only to such extent necessary to allow all remaining terms and conditions to survive and continue as binding.
Photos and Marketing
By participating in a Beachbum Wisdom retreat, you understand that we reserve the right to take photographic or film records of any of our trips and to use any such photographic or film records for promotional and/or commercial purposes, including use by third parties with whom we may engage in joint marketing, without any remuneration to you. Beachbum Wisdom reserves all right, title and interest in any media from the retreat.
Privacy Policy
Any personal information that we collect about you may be used for any purpose associated with the operation of a retreat or to send you marketing material in relation to our services. The information may be disclosed to our partners, service providers, or other suppliers to enable us to operate the retreat. We will otherwise treat your details in accordance with our full Privacy Policy.
Applicable Law
The laws of California govern these terms and conditions to the fullest extent allowable. Any disputes in connection with a trip or these terms must be initiated in the courts of California.